7 - 9 Park Lane, Swindon, Wiltshire, SN1 5HG

    Telephone: 01793 523 176
    Out of hours: 111

    Data Protection, Privacy and Confidentiality


    Practice Privacy Notices for Patients

    Our Practice Privacy Notices explain what information we collect about you, how we store this information, how long we retain it and with whom and for which legal purpose we may share it, the documents can be downloaded here:

    How We Use Your Information

    Practice Privacy Fair Processing Notice

    Our Data Protection Officer: Dr Humaira Ramzan

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    Accessing Your Medical Records - Subject Access Request (SAR)

    In 2018 General Data Protection Regulations (GDPR) came into force and changed the patients rights to access to their health records. Patients can submit a Subject Access Request under GDPR for a printed copy of all or part of their record.

    The Practice no longer has the right to charge a fee for providing the information.

    In line with the GDPR, patients can submit a request for their medical record under a Subject Access Request (SAR). Any patient requesting a SAR must complete the following Application Form:

    Application Form for Access to Health Records

    The completed form needs to be returned to the Practice with proof of identity.

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    Freedom of Information Act

    The Freedom for Information Act 2000 gives the public the right to know how public services are run and how much they cost. From January 2005 General Practices must respond to requests about information it holds. However requests will have to satisfy a number of conditions. For further information please contact our Practice Manager.

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    NHS Summary Care Records

    As part of a mandatory, national programme each GP Practice will have to make a summary care record for each patient (unless the patient has already opted out).

    Please read the information regarding this.

    If you wish to opt out download and complete the opt out form and return to the Practice (see below).

    Information Website

    Further information can be found at the NHS Digital website.

    Information Leaflets & Opt-Out Form

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    Transferring Your Electronic Health Record

    Your GP practice holds copies of your patient health record electronically and in paper format. Both contain the healthcare information about you that your GP needs including your medical history, medications, allergies, immunisations and vaccinations.

    If you have previously registered with a different GP in England, upon registering at this practice your electronic health record will, where possible, be transferred automatically from your previous practice through the use of an NHS system called GP2GP.

    For further information please download this information leaflet.